A properly designed and well deployed records management (RM) program, one that will support an organization’s records and information lifecycle management and risk management needs, must include the following specific attributes:
- Inclusiveness
- Media Blindness
- Operational and Legal Focus
- Assignment of Responsibility
- Consistent Application
- Accommodation of Necessary Exceptions
An effective RM program has specific components that are based on these attributes:
- Records Management Policy Statement
- Retention Schedules
- Active Records Controls
- Inactive Records Controls
- ‘Cutting Edge’Technology
- Education and Training
- Records Purging and Disposition Controls
- Exception Management
MTG’s approach to the records management process is designed to provide a clear path for organizations to move with confidence toward attainable regulatory compliance and “best practice” objectives. MTG provides a sound methodology for evaluating an organization’s RM requirements, assessing business and compliance issues, developing recommendations and assisting in its implementation to improve control over all records in all media, contain costs and ensure compliance without putting the organization at legal risk or limiting access to necessary information. Further, MTG will assist an organization in the preparation for the acquiring and deploying of email use and life cycle management technology as well as other tools that will be part of a functional, responsive, legally defensible and best practices-based, enterprise RM program.
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